Bringing Your Records When You Change Clinics
Which documents a new clinic needs from your old one, how to ask for them under privacy law, which format to request, and what to do when the file does not arrive.
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We are
Chief Executive Officer of LeafLine Clinic and editor of the articles published on this site.
Umar Khan is the Chief Executive Officer of LeafLine Clinic, an Australian telehealth clinic that opened in May 2026. He runs the business side of the clinic: governance, systems, the patient-support team, and the way patients are screened, booked and reviewed. He also edits the articles published on this site.
He is not a clinician and takes no part in clinical decisions. Every consultation, assessment and prescribing decision at LeafLine Clinic is made by an AHPRA-registered Clinician, independently of the business.
Umar is also the Managing Director of an NDIS-registered disability support provider operating in Victoria and Queensland, and he is completing a Bachelor of Laws (Honours) at Monash University. He writes mostly about patient rights, privacy, fees and how a clinic is governed.
Umar is on LinkedIn. For corrections or questions about an article, email admin@leaflineclinic.com.au.
Why LeafLine
Articles on this site are written to the same standard, whatever the topic.
Legal and health facts are checked against the primary Australian source on the day an article is published: legislation, government health departments, the OAIC, the ABS and peer-reviewed research. A claim that cannot be verified is left out.
How telehealth care works in Australia: eligibility, fees, privacy, health records, reviews and changing clinics. Articles do not discuss specific medicines or products, and they make no claims about treating any condition.
Every article is published under Umar's name. He sets the editorial rules, reviews what goes out, and is accountable for it.
If the law changes or a reader finds an error, the article is corrected. Email admin@leaflineclinic.com.au with the article title and the problem.
Nothing on this site is personal medical advice. An individual assessment only happens in a consultation with an AHPRA-registered Clinician.
Which documents a new clinic needs from your old one, how to ask for them under privacy law, which format to request, and what to do when the file does not arrive.
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Your clinic tracks your dates, and you should keep a copy of them too. What to write on a one-page care record, where to find each date, and how to set reminders that leave enough time for a review.
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Plans change, connections drop and reminders get missed. How to move a telehealth appointment, what LeafLine's cancellation policy says, what happens if the call fails, and how a missed review affects your prescription.
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The call ends and the work moves to the Clinician's desk. What happens to your notes, how an approval application runs, where the prescription goes, and at what point to contact the clinic.
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You can have someone with you on a telehealth call, whether that is a partner, a friend, a carer or an interpreter. A little planning decides whether they help or get in the way.
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From Geelong to Geraldton, the practical differences come down to three things: how far the capital is, which time zone you are in, and how steady your connection is.
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A polished website proves very little. Four public sources, all free, show who is behind a telehealth clinic and whether the people in it are allowed to practise.
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Everyone worries. The line that matters is whether the worry has started deciding how your days go. The signs healthdirect lists, what an assessment involves, and who to call first.
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International students, working holiday visa holders and new arrivals still waiting on a card can all book a private telehealth consultation. What you need instead of Medicare, how to get an IHI, and what the appointment costs.
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A treatment summary says where your care has got to, in one to three pages. What belongs in it, how it differs from your full record, the wording to use when you ask, and what to do when the answer is silence.
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Continuity of care means the same person, one record and a plan that gets reviewed rather than restarted. What the research found, how MyMedicare formalised it, and how to tell whether a clinic will give you the same person twice.
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Australian Privacy Principle 12 entitles you to the health information a clinic holds about you. What to ask for, what it can cost, how long it should take, and what to do when nothing arrives.
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Six answers that separate a clinic running a proper clinical service from one running a booking funnel. All of them are findable before you hand over a card.
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Clinician time, the assessment inside the appointment, and the paperwork that follows it. What sits behind the number, what sits outside it, and the terms worth reading before you pay.
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Your records belong to you, and moving them is more straightforward than most people expect. What to gather, what to ask for, and what a proper handover looks like.
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A video consultation and a clinic visit do different jobs. What each one is for, and how to tell which your next appointment needs.
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Most eligibility rules you read about telehealth are Medicare rules, and they do not apply to a private clinic. What actually decides whether you can book.
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For millions of Australians the nearest clinic is a tank of fuel away. Here is what telehealth changes for regional patients, and what a consultation actually needs.
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Chronic conditions change over time, so care that ends after one appointment falls behind; here is what regular reviews involve and why long-term treatment builds them in.
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Memory blurs a fortnight of symptoms into a vague average; a two-line daily note gives your Clinician something far better to work with at every appointment.
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Telehealth moves the consultation into your home, and the confidentiality obligations move with it; here is how privacy works and how to protect your end of the call.
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A proper treatment plan puts goals, monitoring and review dates in writing, so you know what your care is aiming for and when somebody will check on it.
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A clinic that checks suitability before taking payment has the order of operations right; here is what eligibility screening looks for and why an early no is good care.
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Long-term symptoms are the hardest to explain: the story is long, the details blur, and you've told it badly before. Here is a better way to prepare.
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If you have lived with persistent pain for a long time, you have probably heard the standard advice many times over. This article explains what a broader approach to chronic pain care involves, and how to prepare for a useful conversation with a clinician.
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People with chronic conditions routinely arrive at appointments braced to defend themselves. It should not be that way, and good clinical care is built to prove otherwise.
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Healthcare pricing should not require detective work. Here is how telehealth fees are typically structured, where rebates may apply, and the questions that expose hidden costs.
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The tech, the questions, the ID check, and what happens afterwards: a plain walkthrough of your first video consultation, so nothing on the day is a surprise.
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The shift isn't just about convenience. We look at the real reasons patients are turning to online consultations and what it means for modern healthcare.
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Quick answers
Process, fees and eligibility, from our published information
No clinical advice. For anything medical, your Clinician is the right person, in a consultation.